The CPD Cycle-End Checklist for Hong Kong Physiotherapists (2023–2026): Documents to Keep and How to Submit if Audited

Hong Kong's first mandatory CPD cycle — 1 July 2023 to 30 June 2026 — is almost over. Beyond filling in your CPD Record Form, you also need to keep the supporting documents for each activity, ready for an audit.

This guide is a final-check list of the documents to have in order before 30 June, and explains how to submit your CPD records and proof if the Board asks for them.

📌 This guide covers the first mandatory CPD cycle (1 July 2023 – 30 June 2026). The rules and scoring for the next cycle (2026–2029) may change — check the Physiotherapists Board's latest announcements when that cycle begins.

For how to fill in the CPD Record Form column by column (with a worked example), see How to Fill in the CPD Record Form.

1. What documents do you need before the cycle ends?

Under the Physiotherapists Board's Mandatory CPD Manual, you must keep all your CPD records and documentary proof yourself for at least 6 years — and be able to produce them if the Board audits you. Before the 30 June deadline, make sure you have the following ready.

The checklist

Document	What it is
CPD Record Form (Appendix III)	The main declaration form — one per CPD year, so three across the cycle. Sign it and delete the declarations that don't apply.
Cat I / II attendance proof	Certificates or attendance records for accredited courses, seminars or programmes (each showing a CPD Code).
Cat III in-service training records	An attendance record (5 or more participants), the focused discussion topic, and the discussion / presentation materials.
CPD Self Study Record Form (Appendix IV, Cat IV)	The self-study form: the journal / literature title, plus a summary and reflection of at least 250 words.
Cat V active-participation proof	Evidence of lecturing or presenting at a scientific meeting (and not as part of your paid duties).
Cat VI publication proof	The article or work published in a professional journal or textbook.

Check that you've met the requirements

At least 45 points across the three-year cycle
At least 23 Core points
At least 5 points each year (1 July to 30 June the following year — no year can be zero)

Not sure which activities count as Core, or how to score them? See Core vs Non-core CPD; for the details on self-study (Cat IV), see Self-study CPD points (Category IV).

2. How to submit your proof if you're asked

The Board's Education Committee carries out random checks on registrants' CPD. You don't hand everything in at the end of the cycle — instead, you keep your records and submit them, with all supporting proof, when the Board asks.

According to the Mandatory CPD Manual, when you are asked to submit, you can send your records and documentary proof to the Secretariat of the Physiotherapists Board by any one of these means:

Method	Details
By post	Secretariat, Physiotherapists Board, 2/F, Shun Feng International Centre, 182 Queen's Road East, Wan Chai, Hong Kong
By fax	(852) 2865 5540
By email	pt.cpd@dh.gov.hk

A few things to keep in mind when you submit:

Your information must be true, complete and accurate — it is your responsibility to provide enough to support the CPD points you claim.
Insufficient proof may mean the points don't count — if you can't provide the supporting documents when asked, the points for those activities may not be counted.
False declarations are taken seriously — they can lead to disciplinary proceedings under the ordinance.

Keep your CPD records in order with CPD Database

Log each CPD activity on CPD Database as you go, and it works out your Core / Non-core scores, sorts them by year, and generates the official-format CPD Record Form in one click. When you do your end-of-cycle final check, you can see at a glance whether you've hit the totals — no digging through certificates to add them up.

👉 Sign up free and try the CPD tracker and Record Form generator.

Privacy note: your name, PT registration number and signature are all processed only on your own device — they are never uploaded or stored on our servers.